Creative Quarter Members' Reference Group

Terms of Reference: Role The MRG has three main roles: (i) To enable Members to provide ongoing advice and support as the Creative Quarter develops and request issues to be raised with the Project Board. (ii) To enable Members to assist with risk assessment and management. (iii) To keep Members informed of progress with the Creative Quarter so that they can feedback to their groups outside of the formal decision making process. Representatives of the County Council and Town Council are expected to act as a key liaison for all of their Council Members. Membership and Structure The MRG will comprise of 8 Members – 6 from WDC, 1 from Warwickshire County Council and 1 from Leamington Town Council. The Leader of each political group at Warwick District Council will be invited to nominate a representative. Leaders may nominate themselves with the exception of the Leader of WDC (who is member of the Project Board). The Portfolio Holder for Business will also attend, in addition to those nominated by the Group Leader In addition the Leader of the County Council and the Leader of the Town Council will be invited to nominate a representative. The Leader of the County Council and the Leader of the Town Council may nominate themselves. The MRG will be Chaired by the Portfolio Holder for Business. A Chair will be appointed by the Group following the District Council elections. Communication and Meetings It is anticipated that communication will primarily take place via email. Face to face meetings will be held on a quarterly basis. Additional meetings may be held as required. Meetings will not be minuted but action points will be recorded and may be made publically available if requested. Officers from WDC will provide support to the MRG including attending and organising meetings. Relationship with Creative Quarter Governance The MRG replaces the Political Forum agreed as part of the Creative Quarter 3 month sign off.