Meeting Details Meeting Summary Committee: Cabinet Date/Time: 7 Feb 2018 - 18:00 to 20:00 Status: Occurred Venue: Town Hall Add to my Calendar DocumentsAttendanceVisitorsDeclarations of Interests Documents Executive agenda 7 February 2018 (102Kb) Item 03 - 2018/19 General Fund Budget & Council Tax (238Kb) Item 03 - Appendix 1 - Statement of CFO (72Kb) Item 03 - Appendix 2 Earmarked Reserve Requests Summary 201819 GF & HRA (56Kb) Item 03 - Appendix 3 - General Fund Summary (153Kb) Item 03 - Appendix 4 (ii) Financial.Strategyxlsx (69Kb) Item 03 - Appendix 4 (iii) Recurring Developments Financial Strategy (318Kb) Item 03 - Appendix 4(iv) Non Recurrent Developments (259Kb) Item 03 - Appendix 4(v) Financial strategy Reserve Funded Items (239Kb) Item 03 - Appendix 5 Risks influencing general fund balance (47Kb) Item 03 - Appendix 6a Purposes of Reserves (219Kb) Item 03 - Appendix 4 (i)Financial Strategy (13Kb) Item 03 - Appendix 6b - Reserves (191Kb) Item 03 - Appendix 7 ICT Asset Replacement Summary - Nov 2017 (44Kb) Item 03 - Appendix 8(1) Equipment Renewal Schedule - Portfolio (39Kb) Item 03 - Appendix 8 (ii) Equipment Renewal Schedule - Year (44Kb) Item 03 - Appendix 9 Capital Variations complete 24.01.2018 (183Kb) Item 03 - Appendix 10 part 1 GF Capital Prog complete @ 24.01.18 (37Kb) Item 03 - Appendix 10 part 2 Housing Investment Programme complete at 8 1 18 (46Kb) Item 03 - Appendix 10 part 3 General Fund Financing complete 24.01.2018 (47Kb) Item 03 - Appendix 10 part 4 HIP Financing complete at 8 1 18 (30Kb) Item 03 - Appendix 10 Part 5 General Fund Programme & Resources VF (46Kb) Item 03 - Appendix 11 Financial Strategy (176Kb) Item 03 - Appendix 12 Prudential Indicators (64Kb) Item 04 - Treasury Management Strategy 1819 (185Kb) Item 04 - Appendix A Prudential Indicators (54Kb) Item 04 - Appendix B Types of Investment (30Kb) Item 04 - Appendix C Counterparty Limits (204Kb) Item 04 - Appendix D MRP Policy (31Kb) Item 04 - Appendix E Link Economic Background (86Kb) Item 05 - Housing Revenue Account (HRA) Budget 2018/19 and Housing Rents (118Kb) Item 05 - Appendix 1 Rent Summary (157Kb) Item 05 - Appendix 2 Market Rent Comparison (154Kb) Item 05 - Appendix 3 HRA Rent Setting Budget (482Kb) Item 06 - Heating, Lighting and Water Charges 2018/19 – Council Tenants (104Kb) Item 07 - Creation of additional car parking provision in Leamington (154Kb) Addendum Report to Item 7 – Creation of additional car parking provision in Leamington (72Kb) Item 07 - Car Parking Appendix One (34Kb) Item 07 - Car Parking Appendix Two (32Kb) Item 07 - Car Parking Appendix Three (614Kb) Item 07 - Car Parking Appendix Four (43Kb) Item 07 - Car Parking Appendix Five (77Kb) Item 08 - Recommendations for the Commissioning of Voluntary and Community Sector services for 2018-2021 (260Kb) Item 09 - Business Improvement District (BID) Leamington - Recommendation on voting position (110Kb) Item 10 - Private Sector Leasing Scheme (104Kb) Item 11 - Leisure Development Phase II (Kenilworth) (130Kb) Item 11 - RIBA Plan of Work 2013 - Generic (139Kb) Item 11 - Appendix A (86Kb) Item 11 - Appendix B Feb 2018 (52Kb) Item 11 - Appendix C Feb 2018 (30Kb) Item 11 - Appendix D Feb 2018 report (37Kb) Item 11 - Appendix E Feb 2018 (6657Kb) Item 12 - Events Review (105Kb) Item 12 - Appendix 1 - Action Plan (74Kb) Item 12 - Appendix 2 - Events Review Terms of Reference (69Kb) Item 12 - Appendix 3 - Events Review Issues (48Kb) Item 12 - Appendix 4 - suggestions from consultation and engagement (67Kb) Item 13 - 2018-19 ICT Services Digital Work Programme (216Kb) Item 13 - Appendix 3 - Digital Business Case - In-house Purchasing Card System (192Kb) Item 13 - Appendix 3 - Digital Business Case - Corporate field payment solution (188Kb) Item 13 - Appendix 3 - Digital Business Case - Development Control - migrating critical data from spreadsheets (514Kb) Item 13 - Appendix 3 - Digital Business Case - Further enhancements to the TotalMobile Food Safety solution (176Kb) Item 13 - Appendix 3 - Digital Business Case - GPS-enabled Fly-tipping Reporting (available soon) Item 13 - Appendix 3 - Digital Business Case - Housing Repairs Requests - self serve options (available soon) Item 13 - Appendix 3 - Digital Business Case - Integrated Litter Bin reporting (149Kb) Item 13 - Appendix 3 - Digital Business Case - Lone Worker Monitoring System (169Kb) Item 13 - Appendix 3 - Digital Business Case - Miscellaneous Payments Management System (185Kb) Item 13 - Appendix 3 - Digital Business Case - Online Building Control Completion Certificate Fulfilment (227Kb) Item 13 - Appendix 3 - Digital Business Case - Waste Contractor mobilisation (147Kb) Item 13 - Appendix 3 - Digital Business Case_Jadu website forms map integration (209Kb) Item 14 - Investment in Newbold Comyn Arms Manor House (130Kb) Item 14 - Appendix 1 Estimated cost of works (141Kb) Item 15 - Investment in Playbox Theatre (164Kb) Item 15 - Appendix 1- Planned development Playbox Theatre Dream Factory Phase 2 access road ~ MW 30.10.17 (812Kb) Item 15 - Appendix 2 - Final Review of funding options for Playbox Theatre 26.5.17 (865Kb) Item 16A -(A) Rural and Urban Capital Improvement Scheme (RUCIS) Application (96Kb) Item 16A - Appendix 1 - Kenilworth Squash Club RUCIS 230 (174Kb) Item 16A - Appendix 2 Lapworth CC RUCIS 231 v2 (168Kb) Item 16A - Appendix 3 - 7th February 2018 Executive RUCIS Report (140Kb) Item 16B - Significant Business Risk Register (93Kb) Item 16B - Appendix 1 - SBRR (155Kb) Item 16B - Appendix 2 SBRR (32Kb) Item 16B - Appendix 3 - SBRR (alt) (36Kb) Item 18 - Proposed purchase of the site of the former Stoneleigh Arms, Royal Leamington SpaInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Item 19 - Confidential Appendix to Item 9 - Business Improvement District (BID) Leamington – Recommendation on voting positionInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Item 19 - Confidential Appendix 1 - BID Proposal DocumentInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Item 20 - Confidential Appendix to Item 14 - Investment in Newbold Comyn Arms Manor HouseInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Item 20 - Appendix 2 - Newbold Comyn Business Plan July 2017Information relating to the financial or business affairs of any particular person (including the authority holding that information); Item 20 - Appendix 3 Report 9.10.17Information relating to the financial or business affairs of any particular person (including the authority holding that information); Item 20 - Appendix 4 Newbold Finance DocumentInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Item 21 - Confidential Appendix to - Item 15 - Investment in Playbox TheatreInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Item 21- Confidential Appendix 3 - Playbox Theatre Business Case ~ final updated 19.1.2018 ~ MWInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Item 22 - ICT Services RedesignInformation relating to any individual;Information which is likely to reveal the identify of an individual; Executive 7 February 2018 - Public Document Pack (7752Kb) Executive 7 February 2018 - Confidential Document PackInformation relating to any individual;Information which is likely to reveal the identify of an individual;Information relating to the financial or business affairs of any particular person (including the authority holding that information); Executive Minutes - 4 January 2018 (215Kb) Item 23 - Confidential Executive Minutes - 4 January 2018Information relating to the financial or business affairs of any particular person (including the authority holding that information); Urgent report regarding Beauchamp HouseInformation relating to the financial or business affairs of any particular person (including the authority holding that information); Scrutiny Comments 06 Feb 2018 (63Kb) Summary of Decisions 7 February 2018 (52Kb) 7 February 2018 - confidentialInformation relating to any individual;Information which is likely to reveal the identify of an individual;Information relating to the financial or business affairs of any particular person (including the authority holding that information); 7 February 2018 - public (53180Kb) Attendance Attended - Committee Members Name Mr Noel Butler Mr Michael Francis Coker MBE Moira-Ann Grainger Mr Andrew James Mobbs Mr Peter Phillips Alan Rhead Mr Andrew James Thompson Mr Peter Whiting Attended - Other Members Name No other member attendance information has been recorded for the meeting. Apologies NameReason for Sending Apology No apology information has been recorded for the meeting. Absent NameReason for Absence No absentee information has been recorded for the meeting. Declarations of Interests Member NameItem Ref.DetailsNature of DeclarationAction No declarations of interest have been entered for this meeting. Visitors Also in attendance at the above meeting were: Councillor Quinney representing the Finance & Audit Scrutiny Committee; Councillor Mrs Falp as Chairman of Overview & Scrutiny Committee; and Councillor Boad as Liberal Democrat Group Observer; and Councillor Naimo as Labour Group Observer.